§ Miss. Code § 23-15-165(untitled)

Implementation of centralized database of registered voters; functions;
format; advisory committee.
(1) From and after July 1, 2002, the Office of the Secretary of State, in cooperation with the
local registrars and election commissioners, shall begin to procure, implement and maintain an
electronic information processing system and programs capable of maintaining a centralized
database of all registered voters in the state. The system shall encompass software and hardware,
at both the state and county level, software development training, conversion and support and
maintenance for the system. This system shall be known as the "Statewide Elections
Management System" and shall constitute the official record of registered voters in every county
of the state.
(2) The Office of the Secretary of State shall develop and implement the Statewide Elections
Management System so that the registrar and election commissioners of each county shall:
(a) Verify that an applicant that is registering to vote in such county is not registered to vote
in another county;
(b) Be notified automatically that a registered voter in its county has registered to vote in
another county;
(c) Receive regular reports of death, changes of address and convictions for disenfranchising
crimes that apply to voters registered in the county; and
(d) Retain all present functionality related to, but not limited to, the use of voter roll data and
to implement such other functionality as the law requires to enhance the maintenance of accurate
county voter records and related jury selection and redistricting programs.
(3) As a part of the procurement and implementation of the system, the Office of the
Secretary of State shall, with the assistance of the advisory committee, procure services
necessary to convert current voter registration records in the counties into a standard, industry
accepted file format that can be used on the Statewide Elections Management System.
Thereafter, all official voter information shall be maintained on the Statewide Elections
Management System. The standard industry accepted format of data shall be reviewed and
approved by a majority of the advisory committee created in subsection (5) of this section after
consultation with the Circuit Clerks Association and the format may not be changed without
majority approval of the advisory committee and without consulting the Circuit Clerks
Association.
(4) The Secretary of State may, with the assistance of the advisory committee, adopt rules
and regulations necessary to administer the Statewide Elections Management System. Such rules
and regulations shall at least:
(a) Provide for the establishment and maintenance of a centralized database for all voter
registration information in the state;
(b) Provide procedures for integrating data into the centralized database;
(c) Provide security to insure that only the registrar, or his designee or other appropriate
official, as the law may require, can add information to, delete information from and modify
information in the system;
(d) Provide the registrar or his designee or other appropriate official, as the law may require,
access to the system at all times, including the ability to download copies of the industry
standard file, for all purposes related to their official duties, including, but not limited to,
exclusive access for the purpose of printing of all local pollbooks;
(e) Provide security and protection of all information in the system and monitor the system to
ensure that unauthorized access is not allowed;
(f) Provide a procedure that will allow the registrar, or his designee or other appropriate
official, as the law may require, to identify the precinct and subprecinct to which a voter should
be assigned; and
(g) Provide a procedure for phasing in or converting existing manual and computerized voter
registration systems in counties to the Statewide Elections Management System.
(5) The Secretary of State shall establish an advisory committee to assist in developing
system specifications, procurement, implementation and maintenance of the Statewide Elections
Management System. The committee shall include two (2) representatives from the Circuit
Clerks Association, appointed by the association; two (2) representatives from the Election
Commissioners Association of Mississippi, appointed by the association; one (1) member of the
Mississippi Association of Supervisors, or its staff, appointed by the association; the Director of
the Stennis Institute of Government at Mississippi State University, or his designee; the
Executive Director of the Department of Information Technology Services, or his designee; two
(2) persons knowledgeable about elections and information technology appointed by the
Secretary of State; and the Secretary of State, who shall serve as the chairman of the advisory
committee.
(6) (a) Social security numbers, telephone numbers and date of birth and age information in
statewide, district, county and municipal voter registration files shall be exempt from and shall
not be subject to inspection, examination, copying or reproduction under the Mississippi Public
Records Act of 1983.
(b) Copies of statewide, district, county or municipal voter registration files, excluding social
security numbers, telephone numbers and date of birth and age information, shall be provided to
any person in accordance with the Mississippi Public Records Act of 1983 at a cost not to exceed
the actual cost of production.